Please use this as a template if you want to facilitate a virtual event and invite people who are not on the platform.

Remember this is a public event, meaning everyone can access it and it is published on the arrives landing page.



Step 1: Upload a picture

Step 2: Change the title

Step 3: Create an Agenda (see above) → you can create one for the whole time of the workshop or already with the different times and agenda points, always remember to insert the meeting link (zoom in the most cases) in the field “External web session link*” and change the title of the Agenda (right now its XXXXXXX)

Step 4: Go to settings, insert registration question (they are not automatically saved from a duplicated event).

• Free Text → Für welche Organisation arbeiten Sie? (REQUIRED QUESTION! see toggle)

• Single Choice → Gender Identity, Options: Male, Female, Divers, Prefer not to say (REQUIRED QUESTION! see toggle)

• Single Choice → Altersgruppe / age group: <18 Jahre / years, 18-60 Jahre / years, >60 Jahre / years (REQUIRED QUESTION! see toggle)

• Single Choice → Ist eine Teilnamebestätigung erwünscht? / Would you like a confirmation of participation?: Yes, No

Step 5: Change this description with all the details about the event, , say that registration only takes 1 min AND write as a last sentence “Kind regards or Liebe Grüße XXX” so its nicer when they receive automated mail

Step 6: Invitation, Edit → right side at the top the person with a +, then type in the mails of the people you want to invite in “Add one or more email addresses separated by “,””